In 1999 the CPT code 97140, Manual Therapy, replaced three codes: Joint Mobilization,
97260/5; Manual Traction, 97122; and Myofascial Release, 97250. Since that time
chiropractors have been frustrated by continually having their claims denied
for dates of service on which manual therapy was performed in conjunction with
other procedures, including the chiropractic adjustment.
In clinical practice, along with joint mobilization, manual traction, and myofascial
release, manual therapy includes other therapies performed by hand. Nimmo technique,
or trigger point therapy, and PIR, PNF and other stretching techniques would
fall under the heading of manual therapy techniques typically performed in a
chiropractic setting. Some practitioners have been unclear about how to appropriately
code for Cox and Flexion-Distraction techniques, as it could be inferred that
they would fall under the heading of manual traction. The Center for Medicare
and Medicaid Services (CMS), the regulatory body for CPT coding, has classified
Cox and Flexion-Distraction techniques as chiropractic techniques. They should
therefore be coded using the appropriate spinal chiropractic manipulative treatment
As of April 1, 2002, a bundling virus in the National Correct Coding
Initiative (NCCI) edits was corrected. Now chiropractors must be paid for neuromuscular
reeducation (97112), massage (97124), and manual therapy (97140) when performed
on separate anatomic sites or at separate patient encounters on the same date
of service as a chiropractic manipulative treatment (9894098942).
This was perhaps the biggest reimbursement news of the entire year for chiropractors.
Separate Anatomic Sites
According to the NCCI correction, when the same provider performs manual therapy
and chiropractic manipulative treatment (a spinal adjustment) during the same
office visit, the two procedures must be performed on separate anatomic sites.
There are five spinal regions that qualify as separate anatomic sites. These
are: the cervical region (includes atlanto-occipital joint), the thoracic region
(includes costovertebral and costotransverse joints), the lumbar region, the
sacral region and the pelvic (sacroiliac joint) region. In addition, there are
five extraspinal regions: the head (including the TMJ, excluding atlanto-occipital
region), the lower extremities, the upper extremities, the rib cage (excluding
costotransverse and costovertebral joints), and the abdomen.
Item 21: The Diagnosis
CMS 1500 insurance claim forms are printed in red because they are optically
scanned. You report numbers on the claim form because you are communicating
to a computer, and you must be sure to provide the computer with the right numbers.
The diagnosis from the doctor located in Item 21 on the claim form informs the
payer about the patient and why they are receiving care.
As previously stated, when performing 97112, 97124, or 97140, with an adjustment,
the procedures must not be performed on the same body area. This is indicated
on an insurance claim form by linking each procedure performed to a diagnosis
referring to a different area. If your billing software automatically defaults
to diagnoses 1-4, you should contact your software vendor to learn how to link
According to NCCI, manual therapy and a chiropractic adjustment can be performed
on the same area when delivered during separate encounters with the same patient.
Two definitions of a separate patient encounter have been provided by NCCI.
The first definition of a separate encounter is that different providers perform
the two procedures on the same date of service. For example, if a massage therapist
performed the adjunctive physiotherapy procedure and a chiropractor performed
the adjustment, it would qualify as a separate patient encounter. This rule
includes only licensed providers, such as chiropractors, physical therapists
and massage therapists and does not include chiropractic assistants.
The second definition of a separate encounter is that the same provider performed
the two procedures during a second visit on the same date of service. In this
case the patient would receive his or her chiropractic adjustment during a visit
in the morning, and manual therapy at a second encounter later in the day.
Counting 15-Minute Intervals
In addition to the rules governing who can perform manual therapy and when it
can be performed, there is an additional complication. Manual therapy is a timed
code, which means that it is counted in units of 15 minutes when performed by
a chiropractor. It is important to note that only the intraservice
carethe time actually spent providing therapycan be counted and
billed. When does intratreatment time start? The time spent greeting a patient
and inquiring how a patients care is going is when intratreatment time
starts, if you are performing a clinical observation during this period of time.
When you watch a patients gait and how safely the patient negotiates doors,
levels, etc., its considered billable service time. You must document
the observations you made during that time.
Manual Therapy Modifiers
There are two important modifiers that require your attention when performing
manual therapy in conjunction with a chiropractic adjustment. First, the codes
97112, 97124 and 97140 require the modifier 59 (distinct procedural service)
when performed at the same encounter as a chiropractic adjustment. The 59 modifier
instructs the insurance carriers software not to bundle the
two procedures together, resulting in a denial of payment.
When a timed procedure, such as manual therapy is not completed for a complete
15-minute unit, it must be reported as a reduced service. You must add a second
modifier, 52, to the Manual Therapy code, 97140, to indicate that a reduced
service was performed. If, for example, only 7.5 minutes of Manual Therapy were
performed in conjunction with an Adjustment, the proper code to report would
be 97140-59-52. You should reduce the price for this procedure by one half of
the fee you charge for the full 15-minute session. If only 3.75 minutes were
performed, the code would remain the same, and your fee should be reduced to
one quarter. You can differentiate the different levels of service by changing
the narrative descriptor you use for each procedure, for example, manual therapy:
15 minutes; manual therapy: 7.5 minutes; and manual therapy: 3.75 minutes.
Bundling Virus Losses
With the bundling virus problem solved, chiropractors can now go back and resubmit
claims for payment for therapy codes that were previously denied. Remember that
effective documentation is the key to reimbursement. Make the appropriate changes
to your coding and office procedure for all current and future patients and
review previously submitted claims that would comply with the rules outlined
above. These rules include the provider performing the service, the encounter
in which the service was performed, the areas on which the procedures were performed,
appropriately linking diagnoses, and applying the correct modifiers. You can
download a letter from CMS outlining the rules for resubmission from the ChiroCode
Institute, at chirocode.com.
How far are you able to go back? Is it just to April 1, 2002, or can you go
back further? I commend you to go after your fair share. Each state has its
own statute of limitation (how far back you can go). It could vary from 2-5
years. For your state law, ask your state association or its NACA legal counsel.
Dr. Mark Sanna is the CEO of Breakthrough Coaching and the president of Corporate
Health of America. He can be contacted at (800) 723-8423, online at firstname.lastname@example.org,
or via the companys web site, mybreakthrough.com.
© Copyright 2002 Today's Chiropractic